The Project Environmental Plan (PEP) and associated documents should be completed ready for PC start on site. It should be provided to Groundworks contractors prior to any works being undertaken. DELETE ALL ORANGE PROMPT BOXES AS YOU COMPLETE THE PEP

Project Environmental Plan

(England & Wales)

>>INSERT PROJECT NAME<<

>>INSERT PROJECT NUMBER<<

Red text throughout the PEP is intended as a prompt. Update / delete all red text as you complete the PEP.

Authorised by: HS&E Director	Version date: 11.06.24	Version: 9	STD: Various Form No: 003 PEP
Uncontrolled if printed or copied – always check the Group HS&E policy folder for latest version

Contents

1.	Environmental Planning & Procedures	4

1.1	Revision Record	4

2.	Environmental Risk (Aspects & Impacts)	5

3.	Project Specific Requirements	6

4. Permits, Licences & Exemptions	7

5.	Environmental Awareness	8

5.1	Environmental Training	8

5.2	Identified Priority Toolbox Talks	8

6.	Subcontractor Management	9

7.	Environmental Incidents, Visits and Emergency Response	9

7.1	Environmental Incidents	9

7.2	Enforcement Authority Visit	9

7.3	Spill Response Plan	10

7.4	Emergency Spill Response Service	10

8.	Environmental Audits and Inspections	10

9.	Waste Duty of Care	12

9.1	Waste Duty of Care Schedule	13

10.	Environmental Key Performance Indicators (eKPIs)	14

11.	Reuse of Soils / Minerals	14

12.	Recycled Aggregates	14

13. Water Management	14

13.1	Surface Water Management Plan	15

13.2	Permit to Pump	15

14.	Project Closeout	16

1.	Environmental Planning & Procedures

The Project Environmental Plan (PEP) (and folder) has been prepared in accordance with the Persimmon Environmental Management System (EMS). It identifies specific environmental issues associated with >>INSERT PROJECT NAME<< and identifies specific procedures that will be used to manage them. Relevant environmental information will be communicated as required. All amendments to the PEP must be made by the project team in consultation with the Group Health, Safety & Environmental Advisor.

Revision History

Prepared by: (Technical)	Print Name Above Signature Above Date _________________________
Reviewed by: (Group HS&E Advisor)	Print Name Above Signature Above Date _________________________
Accepted by: (Construction)	Print Name Above Signature Above Date _________________________

1.1	Revision Record

The PEP and associated documentation is to be reviewed (and updated as necessary) at least each quarter from the project start date (or revised following any significant project change), with the review date and/or any revisions logged below.

Rev	Date	Changes	Initial
CM/SM	GHSEA
01
02
03
04
05
06
07
08
09
10

2.	Environmental Risk (Aspects & Impacts)

Environmental risk is assessed using relevant preconstruction information. An Environmental Aspect and Impact Assessment for this project has been undertaken to identify activities which pose a risk to the environment, their significance, along with appropriate mitigating actions.

Specific activities which pose a risk to the environment will have actions detailed in RAMS (risk assessment and method statement) to mitigate those risks.

The assessment looks at each site activity against the following environmental aspects:

Emissions to air Emission to land Emissions to water Waste generation Nuisance and environmental health	Ecology and Biodiversity Cultural heritage Use of raw materials Use of natural resources

Details of the control measures identified in the assessment will be communicated to relevant subcontractors. Subcontractors must manage all risks associated with their work activity / package in accordance with this document.

Where the subcontractor identifies additional environmental risk, it is the subcontractor’s responsibility to inform the project team and request that the Environmental Aspect and Impact Assessment is reviewed and amended.

In the event subcontractors undertake works, details of the PEP and Environmental Aspect and Impact Assessment will be shared with them, and their RAMS reviewed to ensure compliance.

For this section, reference should be made to pre-construction information, planning documentation, pre-start meeting minutes and the Aspect & Impact Assessment

3.	Project Specific Requirements

The applicable environmental requirements to be delivered by the project, in addition to Persimmon targets and procedures, are summarised in the table below, as well as any conditions required by the Local Planning Authority.

For this project the following requirements are specified:
Site Working Hours	Monday – Friday:	>>To be completed<<
Saturday:	>>To be completed<<
Noisy Works Restrictions	Local Authority:	>>To be completed<<
Details:	>>To be completed<<
Delivery Time Restrictions	>>To be completed<<
Vehicle/Traffic Restrictions	>>To be completed<<
Planning Conditions	Planning conditions relating to the environment should be included in this section e.g. land remediation, retained habitats for biodiversity net gain (BNG), tree protection, ecological/species enhancements etc.
Site overview:
Site location	Describe area, e.g. residential/ industrial/ rural. Proximity to residential/commercial properties, nature reserves and other sensitive receptors (for information on sensitive receptors use www.magic.gov.uk).
Geology	Details of the underlying ground- taken from site investigation report(s).
Contaminated land	Details of contamination identified or potentially present. Identify and remediation requirements.
Groundwater	Detail the presence of groundwater, Groundwater Source Protection Zones (refer to SI report or search using www.magic.gov.uk)
Watercourses & flood risk	Proximity to watercourses and identification of any potential flood risk. Identify any mitigation measures to protect surface waters from uncontrolled run-off.
Habitats	Details of retained and protected habitats for biodiversity net gain (BNG). Refer to Ecologist reports and management plan.
Protected sites	Is the site near a SSSI, protected ancient woodland etc.
Trees	Details of Tree Protection Plan / TPO requirements. Refer to Arboricultural Survey. Include TPP / relevant documents as Appendix.
Protected species	Identify any protected species and mitigation / removal works and timeframes etc. List details of any enhancement requirements. Insert details of relevant licences.
Invasive species	Identify any invasive species and their location. Specify mitigation / controls / or treatment methodology.
Archaeology & Heritage	Proximity to ancient monuments, archaeological watching briefs, written schemes of investigation

4. Permits, Licences & Exemptions

Complete table below. The project may require specific environmental permits/licences/consents/permissions for its operational delivery. The project team will review / complete the environmental permits / licences / consents / permissions for its operations, using the list below. Note that this list is not exhaustive, and there may be other permits required. Copies of permits etc. will be kept in the Project Environmental Plan folder.

Permit / Licence	Purpose	Regulator	Required [Y/N]	Date applied	Date received
Water	Environmental Permit	If required to discharge surface water (>3 months) or treatment required	EA / NRW
Environmental Permit	Working near or on water, diverting / impounding water on main river, headwall construction, creating waterbodies and other habitats (on a main river)	EA / NRW
Abstraction Licence	If taking >20m3 (20,000 litres) a day from surface waters (England & Wales)	EA / NRW
Licenced Standpipe	If abstracting water from the mains network via Standpipe	Local water company
Ordinary Watercourse Consent	Diverting / impounding water, headwall construction into ordinary watercourse	IDB / Local Authority
Herbicides Approval	If you plan to use herbicides to control weeds in water or on the banks next to a waterbody or watercourse	EA / NRW
Trade Effluent Consent	Required to discharge anything other than ‘domestic’ sewage to a foul sewer.	Water Company
Ecology	European Protected Species Licence	Required if carrying out works likely to affect EPS e.g. removal of habitats, trapping and translocation of newts, reptiles, destroying badger sett etc.	Natural England / NRW
Waste	Materials Management Plan (MMP)	If reusing / importing soils. Note this is not required if reusing site-won clean & naturally occurring material only	EA / NRW
Mobile Plant Permit / Deployment Notification	Required if mobile plant will be carrying out crushing / screening activities to produce recycled aggregates	Local Authority
Mobile Treatment Licence	Required if contaminated soils are to be treated on site	EA / NRW
Waste Exemption(s)	U1 – if using waste e.g. crushed aggregate, soils etc. T5 – if screening / blending waste T7 – if crushing bricks and concrete	EA / NRW
Archaeology & Heritage	Scheduled Monument Consent etc.	If works are being undertaken near to a protected area or site	Historic England / Cadw
Noise	Section 61 Consent	Required when noisy works are likely to occur. Requires an application to be made to the local authority giving details of the methods to be used and anticipated noise levels. Can take several weeks to be granted.	Local Authority

5.	Environmental Awareness

5.1	Environmental Training

The Site Manager is responsible for the day-to-day management of site environmental issues and ensuring adherence to the Environmental Policy. It is also the responsibility of the Site Manager to ensure that subcontractors are managing their activities appropriately, as to not cause environmental harm.

Site Managers (SM) and Assistant Site Managers (ASM) have attended the Site Environmental Awareness Training session (SEATs).

For subcontractors, the site induction will be used to promote overall environmental awareness as well as employee and subcontractor environment management responsibilities. The site induction will be further enhanced through the delivery of a series of toolbox talks that should be delivered to relevant site personnel on an on-going basis.

5.2	Identified Priority Toolbox Talks

Monthly Toolbox Talks will be given to relevant subcontractors to promote environmental awareness of relevant risks on the development site.

The following risk-based priority training needs have been identified for this project:

The Technical team should identify further topics by assessing specific project risks e.g. include ‘Badgers’ if these are relevant to the project. Refer to the MyPersimmon for topic suggestions. Add rows where needed.

Toolbox Talks / Training
Be A Good Neighbour
Environmental Incidents
Cement & Concrete Washout
Fuel & Oil Storage & Refuelling
Tree & Hedgerow Protection
Waste Management
Insert further training needs here

NOTE: the above list of training is an example and not exhaustive. During the life of the project, toolbox talks will be used at relevant project phases to remind the site team, supply chain and trades of best practice procedures and advice.

Evidence of any relevant training and/or TBT’s will be recorded on the Training Attendance Register. Toolbox Talks (TBT’s) are provided via MyPersimmon.

6.	Subcontractor Management

The project will engage various subcontractors to carry out project construction related activities. These subcontractors are responsible for performing all work in conformance with:

Relevant environmental legislation and other environmental requirements e.g., Pollution Prevention Guidelines

The requirements of this Project Environmental Plan and Persimmon Environmental Standards

Contractual environmental requirements.

Subcontractors are responsible for identifying relevant risks posed by their activities and planning effective controls to limit potential for environmental harm.

Relevant risks and controls should be detailed in their Risk Assessment and Method Statement, which should be communicated to all relevant parties.

7.	Environmental Incidents, Visits and Emergency Response

7.1	Environmental Incidents

Any environmental observations and incidents will be reported in accordance with the Environmental Incident Reporting Standard. Incidents will be recorded on EMS FOR 007 Environment Incident Report with the Group Health, Safety & Environmental Advisor notified immediately.

Delete / keep, as necessary. If a pollution event is deemed to have occurred, then the Regulator will be notified under the direction of the Group HS&E Advisor.

Regulator	24-hour emergency line
Environment Agency	0800 80 70 60
Natural Resources Wales	0300 065 3000

Observation & Incident Response Flowchart over page for reporting requirements.

7.2	Enforcement Authority Visit

Environmental visits from enforcement authorities will be recorded on EMS FOR 006 Regulatory Authority Contact, along with corresponding actions. Actions required following the visit must be closed out as soon as practicable.

In the event of any communications from regulatory bodies regarding complaints about the site or possible enforcement action, the Group Health, Safety & Environmental Advisor shall be contacted immediately, who can then offer support and guidance as needed. If unavailable, please see order of preference for contact below:

Role	Designated Person	Contact Number
Group HS&E Advisor	INSERT NAME	INSERT NUMBER
Senior Group HS&E Advisor	INSERT NAME	INSERT NUMBER
Group Environment Manager	Andrew Staufenbiel	07471 354899

7.3	Spill Response Plan

A SRP will be developed on EMS FOR 016 and made available to all site personnel. This will be displayed on the Environmental Information Board along with Emergency Spill Response contractor (details below).

7.4	Emergency Spill Response Service

In the event of a fuel / oil spill which cannot be contained on site, contact Adler & Allan for an immediate site response. Quote our contract reference no: PER037.

An instruction must also be sent via email to: groupoperations@adlerandallan.co.uk

8.	Environmental Audits and Inspections

Continuous monitoring of environmental performance will take place via regular HS&E inspections and environmental inspections, which establishes employees and subcontractors’ compliance to relevant environmental requirements.

Visits will be conducted by the Group Health, Safety & Environmental Advisor and Group Environment Manager.

Environmental – Observations & Incidents Response Flowchart

See table below which gives examples of different types of observations and incidents and actions required. Note: the lists are not exhaustive as other types of incidents may occur. Contract the Group Health, Safety and Environment Advisor for advice when required.

LEVEL 4 - OBSERVATION:	LEVEL 3 – MINOR classified as:	LEVEL 2 – SIGNIFICANT classified as:	LEVEL 1 – MAJOR classified as:
Site incident or emergency which is contained on site and can be managed by onsite personnel and resources. This could also be any minor incident or equipment failure	Site incident or emergency which requires assistance from off-site third parties and resources to manage or contain the situation, e.g. Oil spill response contractors, EA / EHO, Fire Service, etc. Including any near miss / any fire / any breach of Environmental Permit	Worksite Incident or Emergency which requires assistance from off-site third parties e.g. As per Level 2 plus: Police, Local Authority / Environment Agency
Example Environmental Incidents	Example Environmental Incidents	Example Environmental Incidents	Example Environmental Incidents
Inadequate storage/ disposal arrangements for hazardous substances. Poor waste segregation Failure to manage concrete / cementitious washout Poor management of fuel storage areas Failure to prepare / plan for nesting birds/bats Minor drips of oils onto ground Poor housekeeping Wildlife found on site – left undisturbed and allowed to leave of own accord (bats, fox, badger, birds) Failure to issue relevant permits	Oil or other hazardous substance spills of less than 10 litres AND / OR requiring use of spill kit Failure of equipment – e.g. poorly lined concrete washout skip / road sweeper pit Minor disturbance to wildlife – birds nesting but not affecting works Unauthorised work in a Tree Protection Zone – no damage Breach of Planning Conditions Discovery or damage to archaeological artefacts Discovery of unknown contaminated land on site Nuisance - noise, vibration, dust and odour issue.	Breach of Environmental Permit condition (e.g. water quality) Contaminated run-off / water leaving site (e.g. silty water, high pH etc.) – no visual impact/wildlife unaffected Unauthorised discharge to sewer / environment about to occur or already occurring Any instance of asbestos fibre release Fire or Flood - dependent on severity, e.g. skip fire Oil or other hazardous substances spills which have or may leave the site, over, underground or in pipes (of more than 10 litres) Disturbance to wildlife – birds nesting and affecting works / schedule Damage to tree or hedge branches or roots Waste has or is about to leave site but not fully documented (e.g. no permit, exemption, waste carriers licence provided) Repeated / ongoing nuisance complaints	Breach of Environmental Permit condition leading directly to pollution event Contaminated run-off / water leaving site (e.g. silty water, high pH etc.) leading directly to pollution event Fishkill Fire or Flood - dependent on severity Oil or other hazardous substances spills which has left the site or contaminated shallow groundwater (of more than 100 litres) OR loss of control of the incident Serious damage to wildlife e.g. protected species / habitats Contamination that may or has caused damage to the environment and/or public health Waste illegally dumped – disposed at location other than documented or expected Wildlife fatality or habitat destroyed
CONTACTS (In order of Priority) Site Management Team Contract Manager	CONTACTS (In order of Priority) Site Management Team Contract Manager Group Health, Safety & Environment Advisor	CONTACTS (In order of Priority) - immediately notify GHSEA Site Management Team Contract Manager Group Health, Safety & Environment Advisor Managing Director Construction Director Technical Director Group Environment Manager Group Health, Safety & Environment Director Group Environment Manager to determine requirement to contact the appropriate Regulator and / or Specialist Contractors etc. HS&E Director to determine requirement to contact the following: Insurers Specialist Legal Advisor	CONTACTS (In order of Priority) - immediately notify GHSEA Site Management Team Contract Manager Group Health, Safety & Environment Advisor Managing Director Construction Director Technical Director Group Environment Manager Group Health, Safety & Environment Director Regional Chairman (Senior GHSE Advisor to notify) HS&E Director to determine requirement to contact the following: Insurers
ACTION: Site team / supply chain partners to complete Toolbox Talks relevant to observation to raise awareness. Monitor performance. POTENTIAL TO PROGRESS TO LEVEL 3	ACTION: Site team to complete EMS FOR 007 – Environmental Incident Report POTENTIAL TO PROGRESS TO LEVEL 2	ACTION: Site team to complete EMS FOR 007 – Environmental Incident Report HSE Dept to complete “Environmental Alert” and communicate across regions. POTENTIAL TO PROGRESS TO LEVEL 1	ACTION: Site team to complete EMS FOR 007 – Environmental Incident Report HSE Dept to complete “Environmental Alert” and communicate across regions.

9.	Waste Duty of Care

Persimmon Homes and subcontractors will adhere to the principles of the waste hierarchy, as outlined below.

Before waste is treated and or removed from site, all subcontractors / waste contractors must provide Persimmon with details/copies of the following information, where applicable:

Waste carriers licence(s)

Permit(s) / Licence(s)

Waste Exemption(s)

Mobile Plant Licence (and deployment notification(s)) – if crushing materials on site

Details of all waste carriers, permits / licences, exemptions for waste which is to be removed from site is recorded in the Duty of Care Schedule below.

Waste transfer notes will be retained for two years, and hazardous waste consignment notes for three years respectively.

List below the name of the company accepting the waste ready for recycling / disposal. Also, detail the Permit / Licence / Exemption reference number and site address for the site. List below the name of the company removing the waste and their Waste Carriers Licence details. 9.1	Waste Duty of Care Schedule

Producer (of waste)	Waste Details	Waste Carrier Details	Destination Details
Waste Type(s)	EWC Code(s)	Registered Waste Carrier	Registration Number/ Expiry	Permit/Exemption Holder Name	Permit/Exemption Reference	Disposal Site Address
Persimmon	General waste	17 09 04	Company name here	Reg number here	Insert name	Insert ref	Insert address
Expiry	Date
Persimmon	Inert / bricks / tiles etc.	17 01 01 17 01 02 17 01 03	Company name here	Reg number here	Insert name	Insert ref	Insert address
Expiry	Date
Persimmon	Gypsum: plasterboard	17 08 02	Company name here	Reg number here	Insert name	Insert ref	Insert address
Expiry	Date
Persimmon	Hazardous packaging waste	15 01 10* 15 01 11*	Company name here	Reg number here	Insert name	Insert ref	Insert address
Expiry	Date
Persimmon	Road sweeper waste	20 03 03	Company name here	Reg number here	Insert name	Insert ref	Insert address
Expiry	Date
Persimmon	Soil & stone	17 05 04	Company name here	Reg number here	Insert name	Insert ref	Insert address
Expiry	Date
Persimmon	Hazardous soil & stone	17 05 03*	Company name here	Reg number here	Insert name	Insert ref	Insert address
Expiry	Date
The Commercial team should carry out Duty of Care checks for all waste carriers / disposal sites to be used on the development. This information should be passed to the Technical team for compiling into the DoC schedule. The Commercial team must also provide PDF print out checks of Waste Carriers Licences and Permits / Licences for ALL disposal sites. These can be obtained from the relevant EA / NRW public register. These must be put into the PEP folder (behind ‘Waste Duty of Care Checks’ page divider) If this information is not available when completing the PEP, this table can be completed later. All rows listed should be completed – this list in not exhaustive and entries can be added or deleted i.e. if no soils are leaving site delete this entry. Similarly, if site is segregating timber waste, an extra row should be added for the timber with details of the waste carrier and disposal site. Delete all boxes / arrows on page when complete.
Expiry
Expiry

Insert an entry for each waste stream that is being segregated and removed from site. If you are unsure of the EWC code speak with your Group HS&E Advisor.

10.	Environmental Key Performance Indicators (eKPIs)

Bi-monthly sustainability reports are used to collate operating company sustainability data.

Reported data is to be reviewed on a bi-monthly basis and any data outliers are to be validated to ensure readings are correct and data provided correct.

Waste data is to be reviewed on a monthly basis.

Actions will be undertaken throughout the project to improve resource efficiency and avoid waste.

11.	Reuse of Soils / Minerals

Each development carries out an assessment using EMS-FOR-012 Materials Planning Checklist to determine if a Materials Management Plan (MMP) is required for the development site.

Where an MMP is in place, material stockpiles and final material placement will be tracked, with evidence retained for regulatory assurance.

The Technical team should tick the correct box or insert ‘x’. Insert the MMP as an appendix to the PEP folder, where required. Materials Management Plan

Required

Not required

12.	Recycled Aggregates

Where recycled aggregates are imported or produced on site, they must have been produced to an aggregate product standard e.g. BS EN 13242, and be compliant with the specification requirements e.g. SHW (Specification for Highway Works) Series 600 and be produced in accordance with the Quality Protocol for Aggregates from Inert Waste (QP).

To demonstrate that recycled aggregate is compliant with the product standard, required specification and the Quality Protocol, the relevant information will be retained in the Project Environmental Plan folder.

Recycled aggregates can also be used under an MMP. If this is the case records must be retained for regulatory purposes.

13. Water Management

The Environmental Aspect and Impact Assessment includes reference to any watercourses within or in close vicinity to the site, and the controls to be implemented to prevent pollution.

When considering options for surface water management, Persimmon will adhere to the principles outlined in Water & Silt Management Standard and Pollution Prevention Standard.

13.1	Surface Water Management Plan

The Technical team should identify if a SWMP is required. When completing the Aspect & Impact Assessment (EMS-FOR-002), if one or more activity is identified as posing a MEDIUM or SIGNIFICANT risk to ‘Ground & Surface Water’ then a SWMP must be developed. Delete red text as required. Insert the SWMP as an appendix to the PEP folder, where required (behind ‘Surface Water Management Plan’ page divider) The Environmental Aspect & Impact Assessment has identified a requirement for a site-specific Surface Water Management Plan (SWMP) [or] not identified a requirement for a site-specific Surface Water Management Plan (SWMP)

13.2	Permit to Pump

Discharging liquids to water, sewer or land is a key environmental risk and therefore EMS FOR 011 Permit to Pum’ will be used as an integral part of the project’s environmental risk management procedure. This is in addition to any permits or licences required by Statutory Authorities.

14.	Project Closeout

Item	Actions	Yes/NA
DoWCoP / MMP / Verification Report	Have all documentation / records been completed for the reuse of excavated material?
Has the required information been returned to the appropriate consultants? CL:AIRE notified?
U1 Exemption	Have record logs been completed for the reuse of excavated material (demonstrating <1,000t used)?
Are all waste transfer notes held on file / logged?
Aggregate Quality Protocol	Has the appropriate information been provided demonstrating compliance with the Aggregate Quality Protocol?
Environmental Performance (eKPIs)	Have all WTNs / HWCNs been recorded?
Are the Waste Management Service Provider diversion from landfill figures provided/accurate? Has the final project C/D/E performance data been received from each provider?
Has all diesel/water usage been recorded?
Has the final electric meter reading/s been recorded?
Incidents & Communication	Have all environmental incidents, Enforcement Authority visits been recorded and closed?
No. L1 & 2 incidents	No. L3 incidents	No. L4 observations
No. of complaints
BNG	Have all required habitats been retained/enhanced/ created in accordance with BNG report/management plans?
Have habitats established in accordance with BNG report/management plans?
Has the ManCo taken over management and agreed to do so in accordance with BNG reporting/management plans?
Natural England / NRW Licences	Have all monitoring requirements been completed (fence checks, population monitoring etc)
Have all habitats been created (ponds, bat roosts, grasslands,
Are any remedial works necessary?
Has the licence been returned to Natural England in accordance with licence conditions?